Proton Mail & Calendar
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Proton Mail Business: Journal Inbox for Compliance
Proton's stronger cryptography makes it more difficult to meet certain compliance standards that require retention policies and auditability.
There is a deleted thread about being compliant with the German GoBD which applies to most German Businesses. [https://protonmail.uservoice.com/forums/284483-proton-mail/suggestions/46327108-gobd-conformant-archiving-for-business-accountsl] [https://ao.bundesfinanzministerium.de/ao/2023/Anhaenge/BMF-Schreiben-und-gleichlautende-Laendererlasse/Anhang-64/inhalt.html]
Of couse implementing a country specific legal framework is probably out of scope for Proton Mail.
But a lot of solutions can be integrated by having a 'Journal Inbox' which receives a copy of every incoming and outgoing message.
These are available in many other Business Email products:
– Exchange Server: https://learn.microsoft.com/en-us/exchange/policy-and-compliance/journaling/journaling
– MS365: https://learn.microsoft.com/en-us/exchange/policy-and-compliance/journaling/journaling
– Google Workspace: https://support.google.com/a/answer/7276605?hl=enThis should be a lot less work than GoBD and would open the German market as well as other markets or industries that need such a feature for their compliance.
Proton's stronger cryptography makes it more difficult to meet certain compliance standards that require retention policies and auditability.
There is a deleted thread about being compliant with the German GoBD which applies to most German Businesses. [https://protonmail.uservoice.com/forums/284483-proton-mail/suggestions/46327108-gobd-conformant-archiving-for-business-accountsl] [https://ao.bundesfinanzministerium.de/ao/2023/Anhaenge/BMF-Schreiben-und-gleichlautende-Laendererlasse/Anhang-64/inhalt.html]
Of couse implementing a country specific legal framework is probably out of scope for Proton Mail.
But a lot of solutions can be integrated by having a 'Journal Inbox' which receives a copy of every incoming and outgoing message.
These are available in many other Business Email products:
– Exchange Server: https://learn.microsoft.com/en-us/exchange/policy-and-compliance/journaling/journaling
– MS365: https://learn.microsoft.com/en-us/exchange/policy-and-compliance/journaling/journaling
– Google Workspace: …3 votes -
Add switch to prevent trash emails being sorted
When adding a new filter and "applying to all", it sweeps up previously deleted emails. Add a switch to the filter creation to explicitly exclude Trash during filter creation. Clearly any new mail will filter correctly once the filter is set up.
3 votes -
Highlight last read message in email list
Highlight the message last read in mail list. This way, if there are several messages with the same subject etc., you know which in the list you are returning from.
4 votes -
Add a Proton-specific bank or sounds that can be played when specific senders send emails, or when other criteria are met.
Add a Proton-specific bank of sounds that can be pre-selected to be played when specific senders send emails, or when other criteria are met. User uploaded additions to the list should also be permitted within user accounts. Explore similar rule-triggered flash-screen or pop-up options to accompany sounds or to operate silently. And of course, don't forget the quick pull-down on-off toggle switch!
3 votes -
All Mail (User Defined)
Instead of only having the option to exclude Spam and Trash from ALL MAIL, have every folder listed in settings with on off switches to include or exclude each folder in/from ALL MAIL.
2 votes -
12 votes
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Disappearing Calendar Events
In messaging contexts, it is well accepted that there may be times where you want to use disappearing messages, even despite the fact that your messenger (i.e. Signal) provides a secure, e2ee platform. Ultimately, this is because those messages, for whatever reason, are not worth keeping around past a certain point. And in many activist communities, messages or group chats could be used to correlate activity, attribute actions, or perform social network mapping. People then decide that the safest thing is to let those messages disappear to reduce the potential impact of a future "breach" of one participants' device.
Calendar events can be very sensitive, too. They can give times, dates, locations, and lists of people all attending a common event. Why do they need to stick around forever? Most users are never going to wonder "what meetings did I have on this day two years ago?". While at the moment, an enterprising privacy advocate could go back through their calendar and remove long-expired events, that current process would be tedious and time consuming. Why not just take a page from the messaging apps of the world, and allow calendar events to be defined with expiration times? When a user makes an event, they can say "it's at this place, at this time, and in 6 months, this event will delete itself from my calendar".
In messaging contexts, it is well accepted that there may be times where you want to use disappearing messages, even despite the fact that your messenger (i.e. Signal) provides a secure, e2ee platform. Ultimately, this is because those messages, for whatever reason, are not worth keeping around past a certain point. And in many activist communities, messages or group chats could be used to correlate activity, attribute actions, or perform social network mapping. People then decide that the safest thing is to let those messages disappear to reduce the potential impact of a future "breach" of one participants' device.
Calendar…
2 votes -
Calendar pane dedicated column instead of overlay
When in the web view of Proton Mail, you can show the calendar by clicking the icon on the right side of the screen. The problem is, this causes the calendar to overlay all the controls on the right side of the screen. For users that'd just want their "today" view open all day, this is annoying as it prevents use of those controls. Instead of overlaying these controls (bad UX), the calendar column should just push the mail UI to the left while it is open.
2 votes -
Add hotkeys to switching between day, week & month view
Sort of like Google calendar, it would be great if on my keyboard if I could just press "d", "w" or "m" to switch between day week & month views.
Similar to how pressing "/" opens up search!
4 votes -
Please allow us to deactivate aliases from the proton mail web interface!
When I want to deactivate a compromised alias, I have to do it through Proton Pass. It would be really nice to be able to do it from the Proton Mail interface.
3 votes -
Keep the subject visible in long conversations
I tend to open a new message and sometimes forget the context so I have to jump to the top to read the subject.
This happens mostly with GitHub issue notifications.4 votes -
Send Receive keyboard shortcut
Send and receive is so important that I cannot believe there isn't a shortcut with the 'spinning arrow' for feedback.
2 votes -
Users should be able to influence calendar ordering
e.g., by alphanum sorting (instead of sorted on creation time) and/or by drag&drop.
2 votes -
Make Proton Mail follow the "Cache Directory Tagging Standard"
If it's possible, it would be useful to follow the "Cache Directory Tagging Standard" in Proton Mail, so any directory containing a CACHEDIR.TAG file will be skipped from backups.
If cache data it's not necessary I don't see a reason to backup it;
The CACHEDIR.TAG file helps tools like Restic to exclude certain cache dirs2 votes -
I have filters and folders for multiple emails. When I receive mail addressed to more than one email, I need then to go in each folder.
I have filters and folders set up for multiple emails. When I receive mail addressed to more than one of my emails in the same account, it ends up going to the folder associated with the last filter. I need the email to go in each folder.
3 votes -
Alert new senders on inbox
If a sender never emailed me before, the UI could display a tooltip or an icon alerting me as such.
How would this help? If someone from npmjs.help is emailing me about a 2-factor authentication update, if I am alerted that it is the first time that email address is sending me emails, I am going to think twice before clicking it.
Important! Let's make it the first time they are emailing me in my inbox (in case they sent an email with the purpose of arriving at my junk folder and, a few months later, send another email that arrives in my inbox, which would bypass this system).
If a sender never emailed me before, the UI could display a tooltip or an icon alerting me as such.
How would this help? If someone from npmjs.help is emailing me about a 2-factor authentication update, if I am alerted that it is the first time that email address is sending me emails, I am going to think twice before clicking it.
Important! Let's make it the first time they are emailing me in my inbox (in case they sent an email with the purpose of arriving at my junk folder and, a few months later, send another email that…
3 votes -
Set rule to forward calendard invite attachments to another email.
Ability to set forwarding rule send calendar invite attachments (.ics) to another email.
To the "with attachment" option, add a way to designate the file type, so that only files with the .ics extension are forwarded.
I need to use outlook as my calendar because it integrates into booking tools, such as Calendly. The best option I've found is to forward an invite that comes to my proton mail and forward it to my outlook account, where I then can add it to my calendar (this will also work for updated/modified invitations).
3 votes -
Edit Proton Calendar Notification Intervals on iOS
Please allow Proton Calendar on iOS the ability to edit the intervals before an event that notifications appear. For example, change it from "15 minutes before" to "1 hour before."
4 votes -
Improve email filters for correspondents
Simple improvement: please add an option for "to, from, or cc" so that no matter how an address appears it will trigger the filter. this will eliminate the need to create multiple filters for the same address or criteria.
thanx and keep up the good work!4 votes -
Composer placement and reply experience
On desktop, the Composer has two modes: Normal and Maximized. The issue is that when replying to a message, the Composer overlays the email thread. This makes it frustrating to:
1) constantly scroll or minimize the Composer to view previous emails for context, or
2) manually drag the Composer to the left side for every reply.Suggestions:
- Short term: Allow users to set a default Composer position (left or right side of the screen)
- Mid term: Redesign the experience so that replies are embedded in the email thread by default, using the pop-up Composer only as a fallback or a standalone setting option.On desktop, the Composer has two modes: Normal and Maximized. The issue is that when replying to a message, the Composer overlays the email thread. This makes it frustrating to:
1) constantly scroll or minimize the Composer to view previous emails for context, or
2) manually drag the Composer to the left side for every reply.Suggestions:
- Short term: Allow users to set a default Composer position (left or right side of the screen)
- Mid term: Redesign the experience so that replies are embedded in the email thread by default, using the pop-up Composer only as a fallback…4 votes
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